Top Tips to Get the Best Payroll Training

Cody Cromwell
Written by
Last update:

Who Needs Payroll Training?

Any company should have a good understanding of their payroll before launching a payroll system. Whatever the business size, a payroll system cannot work without the right metrics in place, such as the system for calculating and paying salaries, adding up deductions and calculating overtime, parts of the company withholding taxes and the system for calculating statutory amounts. If the payroll system is not able to link to the payroll software without any issues, then it cannot be said that the payroll software is good enough and ready for payroll processing. The final product will be a system that not only works smoothly, and that can be customized as per the company’s needs, but also one that works perfectly and doesn’t require much human intervention.

So, are you wondering whether your business needs payroll training? Whether your business is a small venture or a large multinational company, chances are that your business needs some help in the payroll department. You need professional payroll training if you know your company’s taxes and contributions, whether it’s taking deductions for employee benefit plans and whether it’s tracking overtime and payroll needs.

Payroll is not an area that you want to miss when hiring a payroll management consultant. Here are seven things to consider for hiring the right payroll training service for your business and have a good payroll project with very little errors.

Sign Up for a Payroll Certification Program

If you’ve never handled payroll before, you’re bound to have questions. While your HR department may be able to answer some of your questions, a one-on-one training session could prove invaluable.

That’s where a payroll certification program comes in. Your organization will work closely with a professional payroll certification provider to plan, organize and execute your program. The provider will design a training program that covers everything from employee W-2 data reporting to 401k reporting to state and federal tax laws to group insurance regulations. The training includes mock interviews and role playing exercises to prepare you for the challenges of an interview.

Why is Payroll Certification Important?

There are a number of advantages to having an expert take care of your payroll program. The obvious benefit is knowing you’re working with someone who’s been trained and certified to handle payroll. Payroll certification programs are conducted according to national standards such as the Society of Human Resources Management’s Code of Professional Ethics. The certification provider’s payroll experts are qualified to advise you and your employees, so you can help keep your payroll department functioning smoothly.

American Payroll Association

ADP Certified Payroll Program

If you’re trying to navigate the waters of payroll, one of the biggest mistakes that payroll clerks make is that they don’t take advantage of the resources available to them.

You don’t have to be alone. Have an ADP certified payroll specialist on your side to guide you through the process. ADP Certified Payroll Experts have been properly trained by ADP to handle the payroll process inside and outside of ADP. Our experts not only manage the payroll process, but they also customize the system to meet your business needs.

Global Configurations Options

For the best payroll training and advice, contact ADP today.

Improve Your Excel Skills

The Excel Shortcut keys are an easy way to take on a lot of manual work. But the shortcuts are only handy if your excel is updated with macros, those invisible programs that run when you press a key. You can find some benefit in updating your VBA program especially when it comes to your payroll process! VBA training will help you to understand how to implement a switch BO, that changes the payroll based on the week of the month.

If you’re looking for an affordable VBA training in the UK, you can attend real time VBA Training in London. If you’re serious about payroll, this course is the perfect way to get a head start.

Find a Mentor

When a new employee joins a business, there are generally some things she or he should know about the business so that the new hire is aware of the procedures, operations, culture, and other aspects that will be expected. Mentoring new employees in the workplace can help the newbie learn the ins and outs of the business fairly quickly.

This is especially true when the new employee is a young one, because the business will want someone who is able to learn quickly and efficiently, without wasting time. This can be a good mentorship arrangement where the new employee can learn new things, but can also help the employee to learn how to operate within the business to some degree. This can directly translate into the new employee making fewer mistakes.

This can help the business as a whole, and also help to generate a better and more efficient workforce. This can actually make the business more productive as a whole, and also help to improve the skills of the young employee that is being mentored. The mentor is of course helpful, but an elder employee is usually busy. And so it’s a good idea for the young employee to look to a peer who already knows the ropes to get proper guidance.

Sign Up for a Payroll Provider’s Free Trial

Every good organization negotiates with different payroll service providers from time-to-time. You can either sign up for a free trial or opt for an employee benefits package. While trial time provides an excellent opportunity to evaluate any service, choose only those you can trust.

Today, there are many innovative and reliable service providers offering powerful features to manage all of your organization’s accounting tasks. So, be friendly, talk to the service provider representative in detail and find out if you’re interested in their features. In fact, you could keep trying different providers to find one that meets all your needs and requirements.

The time spent on trial is a great opportunity to learn the pros and cons of each service. And as you move forward to sign a permanent agreement with a payroll service provider, you would know what your company needs and wants in a service.

Gusto

Cup is the Right Choice!

If you are looking for the best Payroll training, our Gusto Cup is designed just for that. It comes with 24 guided steps where you can learn and practice the payroll functions and transactions. And the simulation of the payroll processing will prove to be helpful to build your confidence further practicing real payroll processing.

In this post, we’ll show you the features of Gusto Cup and the benefits of this product.

Ask to Job Shadow

If you can’t ask the person you are interviewing with directly, then you could ask if you can talk to the manager/supervisor who will be working with them. Get an interview in order to get some insight into their level of experience and the training that will be provided.

If it is not possible to go for an interview, then at least check their Facebook page to see if they have any references for current trainees there. The training programs will tell you how long they last, but if you want to know how easy they are to work under, then this is a better indicator of how they will be as a Trainer.

Ask if You Can Be Present for Mandatory Training

While the person that is interviewing you may be the only one needed in the program, the company you are interviewing with may have a mandatory training period.

Giving you more information about the training they will put you through, as well as their expectations from you.

Let You Work under the Trainer for a Short Period of Time

If there is nothing specific you want to ask about, then once it’s all set up with your trainer give you some time to call a friend or family member and have them call the trainer and set up training for you. This way they will have seen you before any training ever happens.

Search Google

For Payroll Training and you’ll find many websites offering training in payroll. It’s not going to cost you a fortune and you’ll save time by having the tutor come to you.

Payroll is an area of HR that few HR professionals….are competent in. They may have a few insights on payroll, but beyond the basics and payroll basics, they are no use to you. They have little to understand payroll and little to offer. Trainers and salespeople outside the payroll industry don’t understand the mystique.

Payroll is stereotyped as a rather boring area of Human Resource Management that concerns itself with the minutiae of the payroll process. This is not for any inherent reason of payroll….it’s more simply from the people who are involved in payroll not being accountants. Accountants are the ones who take the "gross" number and "pay" the net, while the person at the bottom of the food chain in HR accounts for the tip-outs and the whittling down of the net at the top.

Come to think of it, this is an example of HR executing the SAGE model.

Watch YouTube Videos

You don’t need to know how to use a calculator to be a payroll consultant. But having an understanding of how payroll works will make your job a lot easier.

That’s why online payroll training is on the rise. You can easily learn more about payroll by watching a few YouTube videos on the subject. True, YouTube videos don’t come with the same heavy weight certifications that you’ll find in the classroom, but they do give you a quick overview of the subject and how it’s likely to apply to your day-to-day work.

If you’re new to payroll, this is where you should start your education. You’ll most likely not be doing payroll every day, but knowing the essentials will help you make quick, informed decisions when asked.

Furthermore, if you’re already trained but need a review, you have multiple options, both in the classroom and online, for fast and easy refreshers.

Study Labor Laws

If you’re interested in an hourly pay, in order to be hired, you’ll need to show that you have a certain set of skills and that you are trained and know how to use them.

As a general rule, starting, developing, and maintaining effective employment relations requires some combination of social, communication, and technical skills.

In other words, the employee should have some knowledge of Connecticut labor laws and other regulations, including, but not limited to:

  • employment benefits
  • working hours or time and attendance standards
  • overtime regulations
  • harassment or discrimination
  • pay-related things
  • a variety of work-related health and safety issues

Right now, in Connecticut and throughout the US, due to changes in law, it’s becoming more and more difficult to be exempt from overtime regulations. Employers are required to pay a minimum of 1.5 times the employee’s hourly wage for any hours worked in excess of 40. But in the event that you are hired to be exempt from overtime regulations, you’ll need to show that you have a set of skills that qualifies you for that exemption.

Outsource Payroll to a PEO

Or Payroll Service Provider?

With falling employee wages and high unemployment, payroll training has never been more important. If your company doesn’t offer in-house training, you’ll need to find an online or on-site payroll training program for your employees.

The Best Payroll Training Frequently Asked Questions (FAQs)

The payroll training industry is booming, making this an extremely competitive (yet profitable) business. Everything from outsourcing to personal payroll software and payroll outsourcing appears to be a quick fix for the overworked employee.

A few years ago, if you wanted professional payroll training, your first thought might have been to hire a payroll training consultant with all of their expenses. Nowadays, with the online learning opportunities readily available to you, you can quickly and affordably train yourself to be a payroll professional.

However, the question remains: which payroll training option is right for you?

A few of the most common questions regarding payroll are:

  • What are the common differences between the various payroll training options?
  • How do I choose the right payroll training resource?
  • What are the financial responsibilities of the payroll professional?
  • What does the job entail?

Most of you are already going to a payroll professional to make sure your taxes are filing correctly and that you are accurate in your payroll. If you already have someone else helping you with your payroll professional, there are still a few questions you may have.

The first question is whether you should pay for the entire payroll process yourself, or if you want to outsource some of the tasks to a payroll professional to make things easier.

The second question is whether you should have a customized payroll solution or go with a downloadable software solution.

Do I need a degree for a payroll job?

Yes, you do!

If you’re wondering about the need for a degree to work in the payroll field, you’re not alone. In fact, the question, “Do I need a degree to work in the M&A industry?” pops up every once in a while, but answers rarely come up. Why? Because it seems that the Payroll field is more of a technical job that doesn’t require a degree.

Not true!

If you are interested in pursuing a career in the payroll industry, it’s okay to acquire your degree in finance or business or even accounting, but it will definitely help. This is especially true if you are interested in working in acquisitions, mergers and acquisitions (M&A), since you’ll essentially be dealing with data and spreadsheets to conduct your daily activities, such as calculating employee salaries and calculating taxes, liabilities, and expenses.

You can definitely find a job without a degree. If you’re a true professional, you can make the transition from a non-technical career to a technical one. And you will be able to do it, if you have passion, willingness, the right training and guidance, and other necessary tools.

How do I learn payroll?

There are many ways to learn payroll that will suit the training style of any employee.

Here are a few training options that you have:

Self study

You can learn payroll on your own through hands-on experience. This is a great option for anyone who has a high level of interest in the subject matter. Though self-study will depend highly on your enthusiasm to learn payroll.

Attend a payroll course

Payroll training courses are becoming increasingly popular. Many employers view this type of training as a key to effective payroll management.

Learn payroll using online resources

Over the past couple of years, there’s been a record growth in the popularity of online payroll training. This is because online learning platforms are relatively easy to use and there’s a wide range of topics that you can access for a simple fee.

Payroll Training via the Internet

The internet is an excellent medium for sharing payroll knowledge and other related information as well. You should have a look at the many excellent websites on payroll training that are promoting the use of internet as a medium for learning.

Do I have to be certified to run payroll?

Once upon a time, only Certified Payroll Professionals (CPPs) were allowed to run payroll – and CPAs still are. However, thanks to the Fair Labor Standards Act, everyone – from an accountant to an ESOP employee – can now even run payroll. How, right?

In many other countries, such as Canada and Australia, having a protected title like … is not necessary. Though they do not require CPP certification, these countries do require registrants to be licensed.

Here’s a great question: Is your payroll training enough to run payroll?

Depending on whether you are an accountant, a tax preparer, an employee of a small business, or a manager on the payroll team, your certification and/or training may be different. Remember that regardless of whether you are a company’s accountant, employee, or a manager on the payroll team, you will all have various components of the payroll process to perform, regardless of your title.

For example, one may be responsible for the general payroll while another may be responsible for collecting employees’ tax forms. Thus, make sure to determine your responsibilities first.

Bottom Line

As the name suggests, Payroll Training is what your employees need to get acquainted with the numbers to know the pay that is due them. It is something most companies are training their employees to understand this. It simplifies things for the company also.

A good payroll training can help you know the new rules that are applicable to your employees and can help you be in charge of the same. It can help you avoid forms filling and even less paperwork.

With a good Payroll Training, you can easily be sure that you are in the clear to know when your employees are paid correctly and can keep record of the same.

A good Payroll Training can make sure you know the rules and regulations of Labor laws and so can help you follow it without falling foul of the same.

It can help you know the new limitations on deduction and can help you with calculations.

It can make sure you know or choose the best forms that are applicable to you.

You can easily understand which information is required and which information is not required which saves you both time and money.

It can certainly help you get the best training and also save you time.