Jury Duty: How to Accommodate It & Free Sample Policy & Letters

Cody Cromwell
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Free Sample Jury Duty Policy

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Over the last few years, America’sJAy served as judge and jury to roughly 5.4 million people in its service areas. Aside from the general public, JAy has also been summoned to serve as a juror in lawsuits brought against various businesses, military installations, government agencies, state and local government entities, and individual citizens.

Just in the last 10 years, JAy has answered more than 5.6 million jury duty summonses. Since there’s no way we can fit all those people in a single federal courthouse, JAy judges and employees work in random order to cover summonses for the coming week.

Many people and business owners express frustration because they are unable to secure a hotel room or provide a meal to the person serving on jury duty. The following is an excerpt from the brief that goes along with our "Jury Duty Policies and Suggestions." Please review them and make sure you have all the necessary information on hand prior to going to any courthouse located in the 8th Judicial District of Georgia.

Employer Requirements for Allowing Employees Time Off for Jury Duty

Employers are required to authorize eligible employees to serve on a jury (if called to serve) if ‘reasonable’ under the circumstances. This means that employers must be able to make an exception to their normal scheduling requirements for regular employees when they are subpoenaed.

A juror’s employer must permit time off for jury duty if the juror’s length of absence from work is no more than six days in a three-month period, even if the employee does not ask or is not granted permission to miss work. Jurors are entitled to four hours of pay for each day served.

How to Pay Employees During Jury Duty

In the United States, jury duty is a civic responsibility held in great esteem by the jurors and society in general. A court date could be selected by any person who is available to serve.

Only those citizens who have filed for exemption may be excused from jury duty (it does not include public officials).

The following are the definitions of the types of verdicts you can get:

Not guilty A verdict of not guilty means the defendant did not commit the crime. Acquittal Results when the defendant is found not guilty. Partial

A person may be found guilty of any charges he or she is responsible for. Not guilty by reason of insanity

A verdict of not guilty by reason of insanity means the defendant was not responsible for the criminal act because they were insane at the time of the crime. Not guilty by reason of self-defense

A verdict of not guilty by reason of self-defense means the defendant shot the victim in the line of defense.

A verdict of not guilty means the defendant did not commit the crime.

Employees can arrange to be absent from work on the day of or the day following jury duty. They can also be absent on multiple days, with the number depending on the employee’s work schedule.

For the employee to avoid a fine, they will have to present proof that they are on jury duty.

To prove this, employees can:

Best Practices for Paying Employees Serving on Jury Duty

Valid Business Reasons for Employees to Get Out of Jury Duty

It is important to be able to support your company when you are called to jury duty because you would be missing time at work. A valid excuse will help the employer understand your situation and may be why your employer will allow you to come to jury duty in the first place.

A few examples of valid reasons for not showing up for jury duty include: medical or family emergency; certain court date conflict with their work schedule … and your employer may allow you to get out of jury duty.

Most employers have a policy that does not allow you to call in work when you are on a jury, even if it’s a 12-hour day for jury. However, don’t take that as a blanket statement and contact your supervisor. If you want to get out of jury duty then you will need to fill out a Jury Verification Form, provide them with written notification that you are receiving medical attention or are going to a funeral, and obtain a written release from your employer before showing up for jury duty.

Free Sample Letters to Help Your Employee Get Out of Jury Duty

Although jury duty seems to be an inconvenience, it can actually be very helpful for the communtiy.

A study by the US National Research Council in 2009 found, "Only a small number of people appear to be unqualified to serve as jurors (but not verdicts) because of an inability to base their judgment on the evidence. These people could be replaced in a process that would not disrupt the judicial system."

An additional study by the same group in 2008 found, "perceived burdens of jury service appear to fall disproportionately on the poor."

We want to help you let your employees off jury duty without breaking the bank. We've compiled a list of the following letters of accommodation and abbreviated instructions.

(All of the letters below should be mailed by the originating office in their original envelopes. Some courts allow the letters to be scanned and emailed which is a fine alternative).

Request to Cancel if jury duty service is a hardship to employee

This is a sample letter to use if you feel it would be a hardship for your employee to serve. The original letter should be mailed by the court after being served a subpoena.

Sample Letter One: Cancel Jury Service

Sample Letter Two: Request to Cancel – Automatic Stipulation

Request to Waive Jury Duty (For people under hardship)

Jury Duty Q&A

Extended jury duty can be a real hassle, especially if you’re the one who’s called. Losing income takes a big bite out of your income, and for the duration of your time, you may even miss important events like family weddings, school and job visits, or even holidays.

If you’ve been called for extended jury duty, you’re probably itching to get back to work. In order to make the most of your time, here are some tips for defraying your jury duty expenses.

There are many free websites available that allow users to check for extended jury duty announcements. If you’re lucky, you can catch jury duty only a week or two after it was originally called.

What Document Should Employees Provide to Let Me Know They’ve Been Summoned to Jury Duty?

If you’re an employer worried about whether you’ll be able to maintain a workforce during a period of jury summons, you’ll be glad to know that the Fair Labor Standards Act requires employers to provide additional time off for jury duty.

This is also because of the fact that any employer who dismisses an employee for jury duty may be liable to any employee who fails to report for jury duty and is later called to serve on a jury.

To provide your employees with the reasonable assurance that they will be able to come to work during an absence due to jury duty, all you have to do is provide them with slips of paper that basically state their names and employers’ names and that these two are accepting of the jury summons.

You can request this document from any court at their local jury office through an online request form. Just enter your name and the date you’re being called for jury duty.

Once you receive it, you can attach it to their personnel file. But note that you can only attach this document for as long as the specific person is on the jury list.

What Does a Jury Duty Summons Look Like So I Know it’s Real?

In this post, lets talk about some considerations to help you deal with jury duty. For starters a jury summons or summons to jury duty is a document that is issued to you by the court, that gives you a description of your jury service and gives you infomation or instructions on how to prepare for your day of service. Another thing that can turn off the potential juror is when they are asked to serve in a certain county, this is a red flag as the summons is intended to be sent to anyone that lives within the geographical boundaries of a particular place. A lot of these other questions can be answered on the summons itself, when you physically receive it or if you call the court they’ll verify the summons is valid and then they will tell you some details about the upcoming summons and any other important information you may need to know as needed.

To check if you have jury duty or not visit the county web site for your county. this web site will have the jury duty schedule and instructions for those serving on a jury. it will also show those that should be dismissed and those that should be excused. you dont have to pay for your summons but you need to be at the courthouse on the date and time of your jury duty take a look and see what time it is in that day. one thing that is important is to bring picture id and a pen or pencil to sign your name and show the date and time of your hearing.

What If an Employee Who Normally Works Nights is Summoned for Jury Duty?

If you returned your jury duty summons and you are called to appear for jury duty, you have the right to ask to be excused.

In that case, you’re required to comply with the summons and attend jury duty.

If you refuse to attend, you’ll appear in front of a judge and may be found in contempt of court.

Depending on the length of your sentence, you may face a fine and/or be placed in jail.

If you’re summoned for jury duty, it’s essential that you understand how you can mitigate the negative effects of your absence.

Is There a Limit as to How Long I Should Pay an Employee Who is on Jury Duty?

The maximum period of time that an employer can require an employee to continue to work during time that the employee is on jury duty is not specified in either the Fair Labor Standards Act or the Uniform Jury Term Length Act. According to the Equal Employement Opportunity Commission, this time period cannot exceed thirty days.

In order to prevent discrimination in the workplace, it is important that employers allow employees who are on jury duty sufficient time to fulfill their responsibilities. Employers should also keep in mind that providing employees with a minimum number of hours each week is likely to be just as effective as providing the maximum number of hours.

Where Can I Find Information on My State and City Jury Duty Rules?

If you weren’t aware, several states require jurors to serve every time a jury is empanelled in that county.

Because too many jurors is the cause of a municipal court’s inefficiency, cities may allocate jury duty (service days) to individuals in a particular community, which could be wealthier and thus has more time for things like jury duty.

Most of the time, you’ll receive a jury summons, which will include the date, time, and location where you’ll serve.

But since your schedule can happen to work out where you’ll need to serve jury duty, try to be strategic about how to get in touch with people.

For instance, you can use the US Supreme Court’s online scheduling system to easily register.

If you’re from a state that requires you to serve at least once every two years, consider this your second chance to get in contact with people you might not be in touch with. And because the worse thing in the world is to not be able to contact folks, you should aim to inform them.

The Bottom Line

Jury duty is a big responsibility for anyone. The actual time spent is quite short, yet the commitment lasts up to a month. So anything that you can do to free your time is helpful to the process. If you’re a short term employee, you can be fired if you miss too many days. If you are unemployed, you can find yourself out of work for a month. Especially if you have other commitments outside of work.

So the big question is. How do you accomodate a jury duty? And by how do you accomodate, I mean how to keep your job without missing too many days. Since you are supposed to appear in court in order to be excused, you cannot miss work as it’s your responsibility to show up for jury duty.

Most employers have policies of accommodating jury duty, s o if you've been summoned to jury duty and should be able to keep your job, you may just need to follow some basic guidelines. But make sure you check with your employer first. Just because you are excused from jury duty does not mean you are excused from meeting with your employer.

Here are some basic guidelines on how to accommodate jury duty.