Intuit Payroll: QuickBooks Online Payroll Self Service vs Full Service

Cody Cromwell
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When to Use QuickBooks Online Self Service Payroll

The purpose of an online payroll is to save time and minimize errors. An online payroll service can be a great tool to help you manage your payroll quickly and efficiently.

Or, at least it can’t hurt to know that you have this option. If you are looking for a QuickBooks online payroll option, one of them is Intuit Payroll Self Service.

When should you use Intuit Online Self Service Payroll?

Some of the biggest benefits of using Intuit payroll online are convenience, cost and time savings. For most small businesses, it just makes sense to use a payroll service that gives you access to QuickBooks online payroll. This is especially true for people who don’t have time or can’t afford to hire a full time accountant or bookkeeper.

Just to give you a few examples of the thousands of ways you can use the Intuit payroll online feature to save time and money:

  • Pay and file taxes
  • Submit forms through a secure PDF
  • Process payroll online
  • Receive paychecks via email
  • Cancel direct deposit
  • Pay employees using Net Pay
  • Pay creditors and suppliers
  • Create an employee calendar
  • Receive payroll reports online
  • Customize online payroll forms

When to Use QuickBooks Online Full Service Payroll

Payroll Self Service and QuickBooks Online are both payroll systems, and both can be suitable for small businesses. If you need a complete integrated payroll system, or if you’re a small business owner who wants more control over your payroll system, Self Service payroll may not be your best option.

QuickBooks Online Self Service

Since QuickBooks is built into payroll, there’s no need to set up a separate payroll service. QuickBooks will take care of the payroll process, while retaining the ability to have payroll managers oversee each payroll cycle.

If you’re looking for an affordable option for your small business, QuickBooks Online Self Service is a great choice.

QuickBooks Online Full Service

If you need to provide some, or complete, payroll services, QuickBooks Online Full Service payroll may be a better fit for you. Consider these points if you’re deciding between QuickBooks Online Full Service and QuickBooks Online Self Service payroll:


When to Use an Alternative to Intuit Payroll Online

If you’re using Intuit Payroll to track your Payroll Startups, or if you simply need to log in to pay employee after they’ve finished doing payroll, then you can use QuickBooks Online. However, if you require more flexibility, you might need to consider switching to a different payroll system. We do offer an alternative to Intuit Payroll, online payroll services from Paychex and ADP.

All companies are different, and the service you prefer might not be appropriate in every instance. For some people, QuickBooks Online will be sufficient, but for others, staying with Intuit Payroll is the more convenient option. It’s important to look over your options before making a final purchase decision, so you’re sure that you’ll have the payroll services you’re seeking.

QuickBooks Online is a small business tool created by the software giant Intuit. It’s essentially a hosted version of QuickBooks Desktop, which you can access online.

QuickBooks Online Self Service Payroll vs Full Service Payroll at a Glance

Intuit Payroll basically provides two different payroll services; QuickBooks Online Payroll Self Service and Full Service.

Online Self Service Payroll works well as a payroll service for nonprofits, small companies and Sole Proprietors. As the name implies, QuickBooks Online Self Service Payroll is an online service that can be accessed from any device. It has limited customization features which make it convenient for small companies or organizations. Moreover, QuickBooks Online Self Service Payroll is the most affordable option out of the two available payroll services.

Although QuickBooks Online Self Service Payroll has its share of disadvantages, it is a great option for a small company or sole proprietor who either don’t need or don’t want to pay for the full service payroll options and do not wish to perceive their payroll activities as ‘priority one‘.

What’s more, with this service you get mobile access as well. So your employees can view their W-2s and pay their taxes from any device.

Full Service Payroll on the other hand offers more options for payroll customization, submission of Personnel Action forms and maintenance of benefits. This payroll service is handy for larger businesses that are already using QuickBooks. But the downside is that you have to wait days or even weeks for the payroll to be processed.

QuickBooks Online Payroll Self Service vs Full Service: Costs

Some people prefer to use QuickBooks Self-Service payroll over QuickBooks Online Payroll.

The routine of doing payroll is really easy which keeps you away from errors. With the help of QuickBooks Self-Service, you can set up your payroll as per your needs and QuickBooks makes things easier for you.

The return on investment is short as long as you can manage your expenses. There are no capital or inventory costs required!

QuickBooks Online Payroll is the best choice for small industries because they can act on the self-directed QuickBooks Online Payroll.

During the payroll period, QuickBooks Online pays the employee salaries which can be viewed and downloaded by the employer.

If you have a full time business which requires QuickBooks Full Service, you have to use QuickBooks Desktop which is compatible with QuickBooks Online. You can use the payroll data through QuickBooks Desktop, but you have to do payroll filing on the QuickBooks Desktop.

QuickBooks Full Service is for medium to large businesses. It has attractive pricing and flexible payment terms. You can get a user of QuickBooks Full Service which can not only manage payroll but also inventory and purchase orders.

The payment terms and payroll processing fees vary between QuickBooks Self-Service and QuickBooks Full Service.

QuickBooks Self-Service Support is for users who have basic technical knowledge and are self-directed. So this will not cost you any fees.

QuickBooks Online Self Service Payroll Costs

QuickBooks Online Full Service Payroll Costs

If you have employees and independent contractors, you may be interested in payroll services. The two most common ways to have your payroll handled are self-service and full-service. That’s because self-service is provided through the Intuit Payroll Self-Service site and full-service is performed by your Company’s Employee and Payroll Services.

These services allow you to use the Online Payroll Self-Service or Full Service options, respectively. Payroll can be handled with the Online Payroll Self-Service option, provided by Intuit Payroll. Both vendors provide payroll services; however, only Intuit Payroll provides payroll management services.

Online Payroll Self-Service allows you to submit your pay run directly from QuickBooks, which then submits your pay runs to the Intuit Payroll Self-Service site. The intuitive interface of the Intuit Payroll Self-Service site makes it easy to complete the necessary steps to submit your pay run and perform a review.

Another benefit of using Intuit Payroll Self-Service is that your company does not pay subscription fees when using the service. All pay spends and deductions are completed in QuickBooks and verified. Confirmations and updates are processed automatically by the service.

QuickBooks Online Payroll Self Service vs Full Service: Features

You can use the QuickBooks Online Payroll Self Service solution or the full service solution. Which one you choose depends heavily on your needs, your business’s size and your preference for user-friendliness or ease of setup.

If you are a business owner who has little Overtime experience or knowledge, or if you just want a QuickBooks payroll setup that’s as easy as possible, the QuickBooks Online Payroll Self Service solution is probably for you.

If you like doing things the easy and uncomplicated way, which dictates paying closer attention to the details of which buttons you push, the Self Service solution is a better choice.

If your business becomes seriously involved in Medicare health insurance, you’ll need to switch to the full service solution, which handles the required reporting.

If you’re not sure which solution meets your needs, consult a local software vendor or an accountant who specialises in payroll.

Here are some important features that you should consider when choosing between the QuickBooks Online Payroll Self Service option and the full service option:

Which type of Payroll?

The Payroll Self Service option can help you:

{1}. Use payroll to automate your entry of information
{2}. Use payroll to generate payroll checks

Full Service option can help you:

QuickBooks Online Self Service Payroll Features

QuickBooks is the number one accounting software in the world. They are ranked in the topplaces when it comes to tax preparation, accounting, payroll, inventory and payroll, and everything in between. All of these aspects of QuickBooks can be customized to fit your business needs and business objectives.

QuickBooks offers FREE training guides to help you learn all about the QuickBooks Self Service options. The training guides are available right on your computer. You can access them from your QuickBooks Self Service main page or from the QuickBooks Self Service tab that’s located right in the top left corner of your QuickBooks Online Self Service portal.

There are 7 QuickBooks Self Service training guides available online.

Here’s a summary of the most frequently used QuickBooks Self Service features:

Accounting Software: You’ll be able to create new company files and access company data across all of your computers.

Inventory: You can access inventory across all of your computers. Keep track of all your products, vendors, pricing, and customers.

Customers & Customers Bounces: You’ll be able to manage your customer database and create customer receivables online.

QuickBooks Online Full Service Payroll Features

Intuit QuickBooks Online Full Service Payroll is one of the most advanced cloud-based payroll solutions available in the industry today. This payroll service comes with a whole host of features which can empower businesses to manage their payroll seamlessly. The range of features include electronic filing of W-2s, electronic deposits, automatic wage reporting, electronic tax returns, and more. All the businesses can access QuickBooks Online Full Service Payroll through their website and can integrate it with their other payroll-related services like human resources, payroll processing, or financial management. Just like any other payroll service, the payments are automated and run in real time. The real time functionality helps in ensuring that the business is able to analyze the payroll and take the appropriate business decisions for the same.

Most of the other Intuit payroll solutions are premium services and work only if you subscribe to it. But QuickBooks Online Full Service Payroll is cloud based and thus can be accessed with a free trial offer. This makes it a current option for businesses who want to take advantage of cloud-based tools to enhance the functionality of their payroll department. This service also works seamlessly with QuickBooks Online Plus which is a part of QuickBooks Online.

QuickBooks Online Self Service vs Full Service Payroll: Ease of Use

Often asked when deciding on QuickBooks Online Self Service vs Full Service Payroll: Ease of Use

Full Service Payroll Is Easier to Get Working than QuickBooks Online Self Service

The biggest downfall of QuickBooks Online Self Service is the total amount of time it takes to set it up. As new employees begin working, there’s a learning curve that needs time to be figured out, and employees may abandon the platform after a few weeks, just to go back to the ease of use of paper files.

The setup must be done for each employee, and if you need to get payroll done quickly on a deadline, you’re going to have to be on hand to learn and provide the training for employees to learn how to work the system.

By contrast, Full Service Payroll has a one-time setup, and employees can begin working immediately – and most likely will be happy to keep doing so. The most important thing, for a small business owner, is to get the payroll going as quickly as possible. It’s a huge time saver for your company. It’s also easy to set up as new employees just enter their personal information and add payroll. Since QuickBooks Online Self Service requires a slightly different set of personal information for each employee, you can find yourself repeating the process over and over again when you make changes.

QuickBooks Online Self Service Payroll Ease of Use

QuickBooks Online Payroll is written in a user friendly interface so that even the person who has little or no previous experience with Intuit software can begin using it right away. It has been designed keeping in view the business operations and the payroll needs of any type of business.

Set up of feature in QuickBooks Online Payroll includes:

  • Employee Profile page
  • Employee Payroll settings
  • Employee Scheduling
  • Employee Notes
  • Regular check and enter data at regular intervals
  • Paid Time Off
  • Vacation Pay
  • Performance Appraisals
  • Benefits – Sick Leave, Life Insurance, etc
  • Incentives
  • Union Dues
  • Independent Contractor

QuickBooks Online Payroll Self Service acts as a virtual human resources staff who interfers in the process of payroll, deal is fixed, and the information required is fed in to the payroll software.

You can set up an employee profile and customise the payroll calculations as per your convenience. For example:

Suppose you want to calculate the overtime pay; you can adjust the wage level.

You can extract all the data related to the receipts and outline the deductions.

You can also use Point of Sale (POS) data to create the payroll transactions.

QuickBooks Online Full Service Payroll Ease of Use

To start a payroll with QuickBooks Online, you need to get a service agreement from Intuit. The service agreement is a yearly contract that defines the conditions under which you’ll be provided cloud-based payroll services.

Intuit started with several online payroll solutions for small-sized companies. I can’t say for another payroll solution, but with QuickBooks Online your company will get access to all payroll functionalities, except for QuickBooks Desktop. You can’t connect to the company’s QuickBooks Desktop to generate payroll reports. You’ll be able to connect to QuickBooks Online in order to generate and view payroll reports in PDF format.

The advantage of accessing payroll reports in PDF format over QuickBooks Online is that you can get a formatted payroll report in PDF without any attachment to Online.

The advantage of having the service agreement with Intuit is that it will allow to have direct support from payroll professionals who would be assigned to your company and will be available 24/7 whenever you need them.

Having a payroll service agreement with Intuit is definitely more expensive compared to a self-service payroll on QuickBooks Online. However, it might be worth it if you’re not sure if working with a local payroll professional is going to be a hassle for you.

QuickBooks Online Self Service vs Full Service Payroll: Customer Service

QuickBooks Online Payroll Self Service and QuickBooks Online Full Service Payroll have the same payroll, HR, and accountant functionality. However, there are often small but important differences during the account opening appointment process and account verification process. Week continues to select Part-Time worker and employee in the new QuickBooks Online Self Service Payroll accountant path.

To use the existing QuickBooks Online Self Service Payroll for a paycheck date, the self-signed SSL certificate must be imported into QuickBooks Online Payroll. This process makes it easy to confirm the Self Sign Certificate has been imported into QuickBooks Online Self Service Payroll and is valid for the Self Signed SSL Certificate.

Once the Self Signed SSL Certificate has been imported into QuickBooks Online Self Service Payroll, the Self Signed SSL Certificate must be imported into QuickBooks Online Payroll.

To use the existing QuickBooks Online Full Service Payroll or QuickBooks Online Payroll with a NYS DOF Direct Payroll Provider (DOP) accounts, there are three steps:

  • Evidence of Payroll Registration (Form 43-W-1NY)
  • Certificate of Good Standing from the DOP (Form 15-D-PH)
  • Salary Form W-2 (Form 5512)

There are important differences between the QuickBooks Online Self Service Payroll and QuickBcoks Online Full Service Payroll.


QuickBooks Online Self Service Payroll Customer Service

Click on the banner below to visit Intuit Payroll:

The announcement of Intuit Payroll is meant to give your business the service and availability to access your payroll online 24 hours a day, seven days a week.

If you pay your employees by the shift each pay period or you pay them the whole week, you have probably been doing your payroll by hand in your company's records and bookkeeping system. The days of adding up everything by hand are long gone, and the days of adding up everything by hand are long gone, and the days of accounting manually are also dying a quiet death.

Although it seems that there's a wide variety of different programs out there to choose from, the reality is that the world has narrowed down to two main options when it comes to payroll: QuickBooks Online Payroll Self Service and QuickBooks Online Payroll Full Service.

When it comes to any type of accounting, the only way to make sure you're doing it correctly is via automation, and Intuit Payroll is no different. Some of the biggest benefits and improvements are drastically cutting payroll errors, cutting payroll time from hours to minutes, and automatically grouping and totaling wages and retirement contributions and then making period end payroll reports.

QuickBooks Online Full Service Payroll Customer Service

To decide which is your best option for your business, it is important to compare QuickBooks Online Payroll Self Service to QuickBooks Online Full Service Payroll. Both options differ on many different aspects and there is a vital difference on each.

A QuickBooks Online Full Service Payroll transaction is very similar to a full service transaction with any other payroll company. It includes all the key aspects of payroll such as forms, reports, and payments.

A QuickBooks Online transaction is a special payroll transaction that happens only from inside the QuickBooks Online software. It does not require any additional forms or reports be completed and does not require the involvement of an accountant or tax expert. The transactions are often grouped together and created by the payroll coordinator. This reduces the complexity of the payroll process. The transactions are usually conducted as one transaction at the end of the payroll week. A QuickBooks Online transaction is very close to a paperless pay check.

11 Types of QuickBooks Online Payroll Transaction

QuickBooks Online Full Service Payroll and QuickBooks Online Online Payroll transactions are separated into 11 types. They are divided based on the functions, types of pay, and other various payroll details. They are widely different than the transactions from a regular company.

QuickBooks Online Self Service vs Full Service Payroll: Customer Reviews

As the workplace has changed significantly over the past decade, so have the ways employees are paid. As self-service technology has entered the public’s vernacular, companies are being required to meet new regulations with less (or no) help from traditional payroll services, and the payroll departments are feeling the impact.

Where Individual Tax Returns Accomplished by Needing to Know the User’s Last Name and where that Name Is Located

Today, everything is done online, and the key elements of your W-2, 1099 and any other tax forms are the same. The only thing that varies from the beginning to end are the fields. This takes the legwork and time of the payroll specialist making them able to focus on more important things, like payroll tax laws and company policies. Unfortunately, they unfortunately work for the company and not you.

Employee Payroll Self Service

Individuals are no longer the only ones with government paperwork to fill out and mail to the IRS or State Tax Agency and thus some people have skipped the hassle of hiring a payroll specialist and paid an online service to do it for them. People with very little documentation to provide can still go through the bureaucratic process and get the information they need but they now have help with the outliers and anomalies that occur every year.

QuickBooks Online Self Service Payroll Customer Reviews

When Intuit Payroll launched QuickBooks Online Payroll Self Service, it was a game changer in the Payroll industry. In the last years this service has surprisingly become the number one choice of Small Businesses who don’t want to pay a full time employee to manage their Payroll OR they don’t have a Certified Payroll Professional on staff.

QuickBooks Online self service Payroll is designed for small businesses who don’t have a payroll department but still need to manage their Payroll. It’s also popular among businesses who want to avoid the cost of hiring a Certified Payroll professional to manage their Payroll.

One of the main reasons Payroll is so expensive is because companies have to hire employees to fill out the forms. QuickBooks helps eliminate this cost with all the forms being pre-populated as the employee files his or her paperwork.

QuickBooks Online Self-Service Payroll is designed for businesses who have fewer than 10 employees.

The largest drawback to self-service payroll is that is doesn’t give you the opportunity to begin managing your Payroll in one of the four accounting modes: accrual, cash, journal or hybrid. These four modes are what allow you to measure your financial success. If you want to understand a bit more about QuickBooks Accounting modes, please click here.

QuickBooks Online Full Service Payroll Customer Reviews

Bottom Line

Intuit Payroll Services

The Bottom Line is that Intuit Payroll Services offer the most cost-effective entry level end-to-end payroll management for businesses of all types and sizes. Their payroll software is also the simplest payroll solution to set up, supported by the easiest and quickest licensing options.

For smaller businesses trying to get started with Payroll or Business Accounting, this is, at present, a good one-two punch for cost-effective, easy-to-operate payroll management services.

Still, somewhat positive, in the face of all the big name companies offering payroll products, are the inroads that Intuit has cut into the market with their QuickBooks Online payroll self-service payroll suite. With the ability to perform most of your payroll functions online, anyone can perform their payroll functions through QuickBooks Online – as long as employees do not have special payroll needs.