Gmail for Business Email: How to Set Up Google Workspace in 5 Super-simple Steps

Cody Cromwell
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Gmail Business Email Pricing

The biggest difference between a Google For Work and a regular Gmail account is the price. A Google for Work account is much more affordable than a Gmail account, especially if you plan on using it to send and receive both personal and business emails.

If you’re just starting out with a new business, it is a good option to get a G-suite address with email and Google Docs and Slides. It’s one-stop-shop and start to go.

Once you’re comfortable with G Suite, you can consider moving everything to your own domain.

Whatever you do, make sure that you would have sufficient storage space.

If you are just creating a basic Google for Work account for you and your business, we recommend that you’re looking at a minimum of 5GB per user. A good rule of thumb is to have the storage space doubled for each additional user as well.

But this can be changed if you manage your storage space over time.

How to Set Up Gmail for Business in 5 Easy Steps

Looking for an easier way to access your business email while you’re in the office? Check out how to set up a Gmail for Business email account.

It’s a lot like Gmail, but it’s a lot more secure and there are some ways to get your entire team on board. If you’re looking for a basic guide on how to set up Gmail in the workplace, check it out.

First things first, setting up a Gmail in the workplace is actually a lot like setting up any other email account. You can sign up for it on the Google Apps page.

As you review it, you’ll notice that there are a lot of options for you to consider. You’ll get a chance to adjust the settings so that only certain people can access the account and select how the account will be tied to your company calendar or email accounts.

There are also a few specific options that you should double check before putting the account up and running. Most of these are security settings and you’ll want to make sure that they are all set up properly.

Set up the security settings for your account

Here’s where you can let users view, but not edit or delete anything in your mailbox.

Go to Google Workspace & Click “Get Started”

After you join, Google will give you access to Gmail, Drive, Docs, Calendar, and Sheets. All of those are free services, because Google is an advertising-based company. However Google Workspace is purely a subscription service, and the only way for them to make money is to bill you for what you use.

Enter Your User Information

Once you’re done signing up, you’ll see a prompt to choose your administrator. If you’re not the administrator, click the prompts to ask the administrator to make the changes for you.

Now that we’re in the admin section, all you have to do is enter your organization’s information and set up your email address.

Click Create.

You’ll see a success message letting you know you’ve finished the initial setup.

Click the link to complete the setup assistant.

Now you have your workspace. Congratulations.

Connect Your Domain (or Buy a New Domain)

Gmail for Business is a completely new product with a brand-new name. It’s the same service that you’ve always known as Google Apps for Work, but we’re re-branding it to make it clear that we’re a new type of email service.

If you’re not familiar with Google Apps for Work, check out our previous article, How to Set Up Google Apps for Work. We’re going to be using the same Google Apps features in Gmail for Business, including the following:

  • G Suite domain (or Google Apps for Work domain)
  • Email accounts that use your domain
  • Google Drive
  • Calendaring for events and meeting requests
  • End-to-end encryption
  • Admin controls for who can see and manage your data
  • A familiar interface that works with your current email clients

To set up Gmail for Business with your domain, you’ll need to do three things.

File download: GmailSettingUpGoogle.xlsx

Create Your Email Address

When it comes to business email, you’re most likely to be using the same Gmail account you’re using for personal use. This isn’t a problem if you only need to send mail to people in your business and don’t need to get email from clients back. However, if you’re trying to juggle both work and personal correspondence in the same Gmail account, you’ll soon find your inbox bursting at the seams. Email for business can therefore create an entirely new email address for your work correspondence, and it’s important to set up Google’s Gmail for Business service right away.

Make sure you have a Gmail account and make sure you have a Google work account.

Click the Settings gear in the top left corner of the screen and select ‘Create another email address’.

You’ll be asked for some information to set up a new email address.

You’ll be asked to provide a name for your new email account, and this will also be your name in the drop-down menus. Make sure you have a meaning for this name, otherwise you’ll end up with an awful search result.

Choose a security question to be asked whenever you change your password.

Input Payment Information & Complete Check Out

Complete your payment through Google Checkout. Enter your credit card information and billing address, then click Next. Complete the review and click Next to finish. That’s it! You’re all set!

If you’re a regular Google Apps user, you can access the Google Checkout payment window to make payments for Google Apps and App Engine. Try it today by going to Google Checkout.

Next Steps After Setting Up Gmail for Business

After you set up Gmail for Business, you’ll have several additional steps to go through. These are the first few. You’ll find instructions for them in a few different places in your Gmail for Business Dashboard.

First, review your mail policy.

A mail policy is a set of rules that gives your business organization control over what content reaches your contacts. You can change who you allow to email your organization and how you want the email to be sent out (like how often and to which groups of users). For example, you can choose to designate individual users or groups of users as VIPs under your organization’s Google Apps for Business domain and allow them to send mail to contacts outside of your organization without going through your team. When you have your mail policy in Gmail for Business set up, you can then turn on a forwarder to forward all emails from these designated VIP users to your Gmail account, where you can then decide if you want to send them to your Gmail or store them in your G Suite account. This way, you always have control over what your contacts can email you!

Next, review your compliance requirements.

Frequently Asked Questions (FAQs)

Q. What is Gmail for Business and how will it help me?

Gmail for Business allows you to send and receive business emails from your Gmail account. You can create up to 10 users in your business and each user can have their own Gmail address, calendar, contacts, and more. You can send permissions to administrators to add new users, remove users, and update some settings. For instance, administrators can remove an employee from the organization, enable the Enable a new employee feature, and edit employee dues settings.

Q. What’s the difference between my personal account and the newly created business account?

When you create a new business account, you get to select a custom name for the account, a custom domain, and a custom email address. On your business Chrome tab, you can also customize the email address that shows in your address bar. So you have the option to use your main account’s email address or a custom one. Also, if you customize your email address, you can manage all business-related emails from the Gmail tab and have access to all the settings associated with your domain.

Q. What’s the option for businesses with more than one person?

What’s the difference between Gmail & Gmail for business?

Gmail is a free email service with a strong focus on a clean user interface and straightforward access to email from any browser, PC or mobile. The Gmail for business feature on the other hand, provides business users and organizations with a variety of management features and helps ensure your business email stays secure and relevant.

This article breaks it down for you.

What are the best extensions & add-ons for Gmail?

The web’s most powerful apps for Gmail are not stand-alone apps, they’re Gmail add-ons (or “add-ons”) These little apps are available to be installed from the Google Chrome Web Store or the Mozilla Firefox Add-ons Store.

And there are tons of great Gmail add-ons you can install .

Can you explain the advantages of add-ons?

Add-ons are web extensions that allow you to send emails through Gmail, access your Gmail in a browser on your computer or access Gmail from your smartphone. You can see a long list of popular add-ons for Gmail here .

And there are tons of great Gmail add-ons you can install .

We’d love to share our preferred add-ons with you below because we’re huge fans. But we also recognize that everybody has different needs. So if you want some more advanced emails that fit your business, consider apps .

Can you explain the advantages of apps?

Apps are really like mini Gmail clients that you can install on your Mac, iPhone or Android device.

What are the best Google Workspace alternatives for business email?

With the release of Google G Suite and its new version of Google Apps for Business, some organizations are asked to switch from their current email system to a Google-branded alternative. The Google Cloud Suite is the new name for Google Apps for Business with a new set of email tools.

In this article, we’ll walk you through entering your Google Apps for Business email address and the steps you need to take to get your email and other Google services set up. By the end, you’ll be able to take your Gmail account and organize it so you can manage it with Google and also use it in your business.

Bottom Line: Gmail for Business

Gmail for Business is the office suite of email tools that Google provides its business customers. It has its own voice, so it’s not unlike Office 365 or IBM Connections. The service can be used either through a browser or through Google Drive. Today, we’re focusing on the latter option because it’s offered as an alternative to Google Apps.

Setting up Google Workspace can be all done with a few clicks, but it can be a painful and drawn out process. Most users are familiar with the standard Google setup, so we’ll skip the basics and focus on making it super-simple.

So here is a step-by-step how to set up Google Workspace in only 5 easy steps.

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