4 Best Free Employee Scheduling Software

Cody Cromwell
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How We Evaluated Free Employee Scheduling Software

Employee scheduling software should help you be more productive and free up time that you might otherwise spend manually scheduling your employees and resources. This will allow you to grow your business faster and make better use of your existing resources. We’ve outlined the different factors that we considered in order to come up with the list of the best free employee scheduling software.

Overall User Satisfaction: We evaluated employee scheduling programs…and their respective user interfaces…on many different factors including ease of use, performance, and customer support. We looked at several different factors when evaluating user satisfaction. These include vendor reputation, up-time, ease of use, cost to use, and ease of implementation.

Ease of Use

Ease of Use is one of the most critical factors to consider when selecting employee scheduling software. If the user interface is not intuitive or does not follow best practices, you can be certain that it will cost you a lot of time and frustration.

Usability Testing by a real life user or friend is the best way to ensure that your software will be easy to use by your employees.

In addition, utilize the developer’s feature set as much as possible. If it can be done in house, why pay someone else for it? Use a few reputable negative-testing services.

When I Work: Best Overall Free Employee Scheduling Software

When I Work is the best overall free scheduling software that I’ve come across. It’s easy to install and use and includes some of the best features that I’ve seen in online and personal scheduling programs. The features that it does have are fairly intuitive and easy to use. And above all, this software has frequent user reviews and support forums, so you’re guaranteed to find a wealth of information if you have a question or need help.

With the help of your online agenda, you can set up meetings, appointments, tasks and reminders in When I Work. You can also send out reminders, set up recurring events, send out to-do lists and integrate your Google Calendar. There’s also a Shopping list feature and the option to note the item (e.g. pizza) to the list when you place the order. I like this feature because you can keep track of when you order take out and when you receive it!

As mentioned, you can set up recurring events, and you can also schedule recurring tasks. You can also use this software to keep track of your time. I’ve seen another scheduling software that allows you to track and manage your time for a single project at a time. However, I’ve only seen When I Work that allows you to manage your entire day.

When I Work Pricing

Employee scheduling is probably one of the most important elements of your time sheet and payroll that determines how your organization runs. When your organization is operating at full steam, you need all 12 of your employees working 24/7. At the same time, a rested and well-rested employee is the key to the productivity of your organization. But what if you have one or more employee who doesn’t show up the entire day, or even month? To solve this problem of employees showing up only when they want or need to, an employee scheduling software must be developed.

When WeWork Pc’s pricing model is applied, each employee should be scheduled and scheduled by a Manager. The Manager can then freely allocate each employee to the other Shift leaders. This scheduling method is simple to understand, but things become difficult when the Manager can’t fit in all the shift schedules as they are allocated by the 24/7 availability of the employees.

When I Work’s pricing model is based on the hours each employee actually works each day. With this pricing model, the schedule of the employees is based on the hours of the day, the rate per hour for every shift, and the shift preferences of each employee. In addition to that, another method that determines the number of shifts, where the employee can work, and the minimum number of hours per day is implemented.

When I Work Features

When I Work is a free employee scheduling software that provides a simple, intuitive and efficient tool to make employee schedules for small and medium businesses.

You can create schedules and assign them to employees with minimum hassle. Import employee details from a spreadsheet file and assign them to multiple schedules; create your own or use the default available format; get an instant schedule view in the calendar format or printable format.

Create schedules for any working day over a period of time and print them as reports. You can select from the time for break and lunch hour given in the schedules provided.

You can also import employee vacation time and list of public holidays linked to the contingency block.

Ease of Implementation and Use

Employee scheduling software can offer a variety of benefits to businesses ranging from operational ease through to time saving. Many businesses find the implementation of these programs so simple, any user should be able to do it. Once installed, they are easily used, even by a beginner or by someone with limited computer or internet skills.

The software is designed to be user-friendly, giving users the ability to choose from a variety of templates and styles, all of which are completely customizable.

Additionally, users can configure the software to offer numerous analytics about employee schedules. Users can track which days have the most employees, what times employees can be flexible on and which times will work best for everyone.

The flexibility of employee scheduling software allows for staggered start times, weekdays and weekends, and even holidays. Users can configure work schedules to work as best as possible for the company’s needs.

Security is another important concern for businesses, and employee scheduling software can take various steps to ensure security. The software can have multiple functions that you can put into separate accounts to make sure that there are no security gaps.

What When I Work Is Missing

We work 7 days a week most of us think some of us are lucky that we have some holiday time inbetween. But for your employees one week a month is not enough to stay happy and productive. Whether you manage just one employee or a large staff, there are several things that will make your employees more productive and increase your company efficiencies.

A good employee scheduling can help you reduce your stress and increase your employee productivity.

Homebase: Best Free Scheduling Software With Free Attendance Tracking

Homebase is a free employee scheduling software with the most user friendly interface that you will find in this category. This application can be used individually and involves only a few steps for effectively scheduling, maintaining an attendance log, meeting notes, and providing support. This application is suitable for small teams as it has an exclusive report section that you can use to generate schedules in a couple of clicks. Moreover, the app includes certain unique features such as audio alert that will notify you when meetings are approaching. It goes without saying that Homebase is another strong contender to be one of the best employee scheduling software.

The application itself is easy to use and simple to understand but we should add that there is a live chat option and a 24/7 customer support available if you need any assistance. Homebase is also an enterprise-class solution that can support up to 100 users, 20 items per day, and 10 meetings per day. It also has flexible conference room options and can be used for online meeting scheduling. The app can also be used for recording room and conference room attendance.

Homebase Pricing

Homebase Features

Homebase is freeware best suited for small to mid-sized businesses. Its user-friendly interface is suited for both users entering an event manually and those using the “Schedule Quick” button on their toolbar. The schedule view features a clean single window interface, and customers are able to select dates without browsing through huge menus.

The output view features the ability to modify default templates, and it allows users to leave room notes. Homebase also has its share of advanced features in the form of recurring events, attendance tracking, holiday notifications, export functionality, multiple level sub-groups, and an easy-to-use interface for scheduling employees. Homebase is compatible with most popular browsers, and it’s easy to navigate by ticking on the left side of the screen. Homebase is also available in German and Russian versions.

Ease of Implementation and Use

Employee scheduling software can offer a variety of benefits to businesses ranging from operational ease through to time saving. Many businesses find the implementation of these programs so simple, any user should be able to do it. Once installed, they are easily used, even by a beginner or by someone with limited computer or internet skills.

The software is designed to be user-friendly, giving users the ability to choose from a variety of templates and styles, all of which are completely customizable.

Additionally, users can configure the software to offer numerous analytics about employee schedules. Users can track which days have the most employees, what times employees can be flexible on and which times will work best for everyone.

The flexibility of employee scheduling software allows for staggered start times, weekdays and weekends, and even holidays. Users can configure work schedules to work as best as possible for the company’s needs.

Security is another important concern for businesses, and employee scheduling software can take various steps to ensure security. The software can have multiple functions that you can put into separate accounts to make sure that there are no security gaps.

What Homebase Is Missing

The primary characteristics of the base and economic environment where the business is based in will determine how employee scheduling software will be applied. Scheduling staff in offices and commercial establishments, as with other in-office needs, will require a different approach than scheduling staff in service and production based businesses (such as self-service retailers, food service, cleaning, etc.).

However, a number of employee scheduling software programs are currently dominating the industry. They are available for sale and there is also instant access to them for free web-based versions. They can be accessed from a computer, a tablet, a smartphone and even a laptop.

Some of the most popular customer satisfaction features include:

When compared to other employee scheduling methods, online employee scheduling software offers many advantages to the business and to the employee. Some of the benefits include:

In use in a variety of business environments, online employee scheduling software is versatile and customizable to a wide variety of scheduling needs.

Here are some of the top online employee scheduling software that you can access today:

OpenSimSim: Best for Multi-Location Scheduling of Hourly Workers

For a flat world, work-life balance is a must have. Without it, you end up spending most of your time in a 9-5 existence and burn out very soon. Various companies have employed 4th Wave Technologies to develop a software that helps them to manage and schedule their workforce efficiently. This software is an open source, code-free, Windows desktop app which is designed for the management of the workforce in every location and works well for all schedules, either hourly or salaried.

OpenSimSim allows you to manage the employees and look after their schedules at holistically level. You can easily manage your employees and their availability from a central view. The various features of this software are:

  • Multi-location
  • Integration with Google calendar and Outlook calendar
  • Simplistic layout
  • Flexible Scheduling interface
  • Detailed information for each employee
  • Send Reminders as mass emails
  • Easy Scheduling
  • Provision for Applications
  • Web based UI
  • Flexible and Collaborative scheduling
  • Generate HTML reports
  • Upload file in scheduling

It is the best employee scheduling software to manage a wide range of workforce in projects and locations. It is suitable for both hourly and salaried staffs.

OpenSimSim Pricing Table

OpenSimSim is a very inexpensive yet very flexible and feature-rich free employee scheduling software. It is used for employee scheduling and employee attendance tracking. It is available both as a web-based software as well as mobile app.

OpenEscreen

OpenEscreen employee scheduling software is a popular and free employee scheduling software for your business. It is available both as a web-based software as well as mobile app. There are several features to be showcased which makes OpenEscreen a perfect choice into the employee scheduling software.

EasyBit

EasyBit software is a free employee scheduling software for your company. It is used for budget planning. It offers a simple way to manage projects, tasks, expenses and people.

Powgait

Powgait is a free employee scheduling software. It has a set of companies where you can discuss your business problem & share information. The idea is to make business easy for your business startup.

OpenSimSim Features

Software as a Service: OpenSimSim’s employee scheduling software provides a Software as a Service (SaaS) software solution for businesses looking to manage their employees’ calendar.

Intuitive, Easy to Use: OpenSimSim’s employee scheduling software provides employees with a calendar they can view, edit and mark as busy or free. The software’s user interface is extremely intuitive and easy to use. It also uses push notifications to alert users about upcoming calendar events.

Broad Platform Support: OpenSimSim’s employee scheduling software is available on major desktop and mobile platforms such as the Mac, Windows and Linux. The software provides support for time zones and multiple languages.

Email & Text Notifications: OpenSimSim’s employee scheduling software allows users to receive automated SMS (text) and email notifications whenever an event changes.

Support for Multiple Calendar Applications: OpenSimSim’s employee scheduling software offers support for both Google Calendar and iCal calendars. It also allows users to import calendars from various other sources such as Yahoo Calendar, Outlook, Microsoft Office 365, etc.

Ease of Implementation and Use

Employee scheduling software can offer a variety of benefits to businesses ranging from operational ease through to time saving. Many businesses find the implementation of these programs so simple, any user should be able to do it. Once installed, they are easily used, even by a beginner or by someone with limited computer or internet skills.

The software is designed to be user-friendly, giving users the ability to choose from a variety of templates and styles, all of which are completely customizable.

Additionally, users can configure the software to offer numerous analytics about employee schedules. Users can track which days have the most employees, what times employees can be flexible on and which times will work best for everyone.

The flexibility of employee scheduling software allows for staggered start times, weekdays and weekends, and even holidays. Users can configure work schedules to work as best as possible for the company’s needs.

Security is another important concern for businesses, and employee scheduling software can take various steps to ensure security. The software can have multiple functions that you can put into separate accounts to make sure that there are no security gaps.

What OpenSimSim Is Missing

OpenSimSim is a free web-based project management software developed in OpenSimulator. This software allows you to create to-do lists, track projects, assign tasks and monitor their progress. It is intended for everyone who has an idea and complex undertakings in a virtual space and needs to organize it.

OpenSimSim has all the typical features that an advanced project management software offers, so you can manage your projects, tasks, notifications and timesheets for your employees easily.

This software also presents some advanced features to facilitate the project management work for you. OpenSimSim is a web-based tool, so you don’t need to download anything on your computer or iPad. It’s perfect for those who have an access to a computer, but don’t have large amounts of time to manage their projects.

The best part of this software is that it supports some very powerful features. Among them is the possibility to color code your tasks based on their priority. OpenSimSim also lets you create and manage your projects in the organization chart.

If you are looking for the OpenSimSim alternative, Adpump is a better option. This software has more advanced features and a much better performance.

Tick: Best for Businesses That Manage Project Schedules

While project management-based task management software can be used by individual freelancers as well, they can be especially well used in a business setting.

Software for managing projects in a business setting usually comes in the form of project management software, as we’ve written about before, and task management software.

If you’re a freelancer who works on a regular basis on different projects, you’ll have a lot of different tasks coming in at different times. A typical task management system like Tick will take care of your repetitive project management tasks. This way, you won’t have to go back to the scheduling/timesheet software you were using last year.

If you’re are running a small business or a team that’s managing ongoing projects, you can keep track of the work logs, past projects, major milestones and past tasks with Tick.

It’s no wonder it’s a favourite for freelancers running thriving businesses.

Tick Pricing Table

Employee scheduling software programs are widely available in the market today and they make tracking time and booking employees a whole lot easier. There are a variety of software programs that manage employees schedules but all of them have one thing in common: they need to be loaded with information about each employee.

One of the software programs that can make employee scheduling a lot easier is Tick billing software. This is a free employee scheduling software program that enables the establishment with the most features.

What makes Tick billing software such a great choice is that it works with a record-keeping system packaged in a billing system, and it scans each employee’s time cards for mistakes and errors to spare those annoying employee audits.

What keeps this software program free is its user-friendly pricing table. Its available for Windows and Mac operating systems and with the features that are included in it, you’ll be able to track the hours spent on the job and the employees in a much easier way.

Tick Pricing

The ever-increasing competition in the business world demands businesses to get the best of their workforce altogether. This can’t be achieved without a well-planned and productive employee scheduling plan.

While there are a number of software available in the market, almost all of them are too expensive and designed by professionals firms. However, getting the ideal software for your business can be difficult and costly.

Here are top 5 best free employee scheduling software to help make your production process efficient. These are the employee time tracking software that can be easily used without your employees as they are designed to function in the background.

Tick Features

Our product is the fastest, most flexible timing app on the market today. That's why more people use Tick to schedule all types of events. From simple meetings to complex workshops, you can easily manage and track your event day-by-day. No more paper or spreadsheets to track and organize your staff, because you can manage it in one place with Tick.

No more waiting around for someone to come into the office or waiting for someone to respond. Simply add a code to any email or phone number, and you are ready to schedule an event.

Customers and staff can accept your call, join the chat, and navigate through your event.

What Tick Is Missing

The Competition Rages

Markitsoft has been one of the most actively developing and releasing payroll software products in the world.

It created one of the first Web-based, time and attendance management and employee scheduling software in a large part because of the demand for increasing quantities of paychecks sent out each month. A Tick is Missing is essentially the company’s response to client demand.

The basic premise of this software is that not every business is designed to run like a Fortune 500 multinational corporation with six different layers of mangers and accounting. Some businesses are truly small, with only one or two employees. Other businesses are well under the four-person threshold, providing at most two shifts a day. To meet this demand, Tick is missing…a payroll software that is easy to navigate and has a great interface without the tedium and complication of those that are too large.

In this article we will be reviewing 4 Best Free employee scheduling software.

Alternatives to Free Employee Scheduling Software

An employee scheduling software is a software that can manage all schedules of employees based on their departments and duties. They can be used for businesses, offices, universities, etc. They make it possible to manage and collaborate schedules of the employees together with their duties and in addition to schedules of managers and employees. It is used to manage tasks and appoint employees to perform them. In order to make it easier to manage employee tasks, an employee scheduling software is used by companies for general administration. This software can be used for different tasks such as monitoring the time patterns of employees and assigning tasks to them.

Employee scheduling software is the software that has reduced the need to make manual efforts to manage employee schedules. It can help the businesses to make better use of the employees in addition to morale of the employees. With the employee schedulers, employees are able to make their schedules even before attending their duties. Efficiently managing employees in the office has become easy with employee scheduling software.

Employee scheduling software is commonly available free which helps in managing employee tasks smoothly. However, many people face issues with them. Some issues faced would be that the employee scheduling software may not have too many features and not customizable.

In order to organize the office work effectively, free employee scheduling software can be adopted. Some of the software would not be professional, but some free software is available which can help organizations to manage employees efficiently.

Bottom Line

Employee scheduling can be extremely stressful. There are many things to be considered when placing an employee’s work hours. Scheduling should take into account every aspect that is important to your business. There is a lot of time that goes into a staff schedule. It is very important to make the best use of it.

There are many tools that are available online to help with this process. Employee scheduling software is a type of scheduling software that has been created to help with the employee scheduling process. Free employee scheduling software can prove to be very helpful when you are trying to make the best schedule for your workplace. There are many benefits of having employee scheduling software.

There are many choices for free employee scheduling software. With that in mind, it can be overwhelming trying to find the right fit for your schedule.

To help guide your search for employee scheduling software that is going to benefit your company, we have compiled a list of the four best free employee scheduling software available online.